What should I record when approving a custom sample?

Record the sample identifier, date, SKU, component quantities, material references, colors, packaging format and artwork revision. Take clear photographs and note any differences that remain to be corrected. Distinguish full approval from approval subject to specific changes; silence about a detail is not a clear acceptance record. Keep a reference sample where practical and link the approval to the purchase specification. When working with GleeParty and Yiwu Jingjie Crafts Co., Ltd., send one written decision that identifies the exact sample reviewed. Price, delivery schedule and commercial terms should also be confirmed separately.

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